Engadine Preschool Kindergarten needed finance systems that were clear, compliant, and easy for a changing volunteer committee to manage. Hopscotch helped modernise the setup, strengthen reporting, and reduce the administrative burden, creating a steadier finance function for the preschool.
The preschool needed clearer systems, stronger continuity, and better reporting to support annual committee changes, funding accountability, and compliance requirements.
System migration to Xero, process streamlining, payroll and reporting setup, staff training, and ongoing support across reporting, compliance, and annual governance requirements.
System migration to Xero, process streamlining, payroll and reporting setup, staff training, and ongoing support across reporting, compliance, and annual governance requirements.
Engadine Preschool Kindergarten is a community-run preschool managed by a volunteer committee that changes each year. That structure makes continuity especially important, because incoming committee members often have different levels of financial knowledge and need systems that are easy to understand and easy to manage well.
At the same time, the preschool needed to meet detailed reporting requirements for government funding and regulatory bodies. Outdated software and a heavy administrative load across payroll, superannuation, tax obligations, and reporting were making that harder than it needed to be.
Hopscotch transitioned the preschool from MYOB to Xero, creating a more modern, accessible, and manageable accounting platform.
Financial processes were streamlined and brought into one clearer system, with a custom chart of accounts, bank feeds, payroll, and reporting templates set up to suit the organisation.
The team was trained to use the new platform with confidence, with ongoing guidance and support as the new processes were embedded.
Documentation and reporting were standardised to support obligations with the New South Wales Department of Education, state government funding requirements, and annual audit processes.
Hopscotch supported payroll, superannuation, tax, and staff entitlements across relevant awards, helping reduce pressure in the recurring finance workload.
Support also included monthly financial reporting, forecasting, and annual preparation for presentation at the annual general meeting.
One of the most important outcomes was confidence in the numbers.
Within 12 months, time spent on financial administration dropped by more than 50%, freeing the team to focus more on governance, planning, and delivering quality education.
Monthly reporting, forecasting, and standardised documentation made the finance function easier to follow and easier to rely on.
The preschool gained stronger support across funding accountability, audit preparation, payroll obligations, and regulatory reporting.
With clearer systems and more accessible reporting, the organisation was better placed to manage annual committee changes without losing visibility or control.
Success in this context is not just about efficiency. It is about clarity and confidence.
If your organisation needs stronger reporting, better continuity, and a more manageable finance setup, we can help. Hopscotch works with not-for-profits to build structured systems that reduce pressure and support better governance over time.
