Case study: Top Blokes Foundation
Top Blokes Foundation: less manual admin, more frequent reporting, and stronger support for growth
As Top Blokes Foundation expanded, its finance workload became more time intensive and its reporting needed to become more frequent. Hopscotch helped modernise the accounting setup, reduce manual admin, and provide outsourced support that gave the organisation more time and stronger financial visibility.
Organisation
Sector
The challenge
Growth was increasing the finance workload, while manual processes and quarterly reporting were no longer enough to support the organisation’s needs.
What Hopscotch helped with
Cloud accounting transition, process automation, monthly reporting, outsourced accounting support, and staff guidance on new systems.
What changed
Cloud accounting transition, process automation, monthly reporting, outsourced accounting support, and staff guidance on new systems.
The challenge
Growth made the old finance rhythm harder to sustain
Top Blokes Foundation was growing its reach across Sydney and regional New South Wales, and that growth was increasing the complexity of its finance work. Bookkeeping had previously been handled internally at board level, but the volume of transactions and recurring tasks had outgrown that arrangement.
At the same time, quarterly reporting was no longer enough. The organisation needed more frequent reporting, cleaner systems, and a better way to manage finance processes as teams became more distributed.
What Hopscotch helped with
A cleaner cloud-based finance setup with stronger monthly support
Cloud accounting transition
Hopscotch helped the organisation adopt Xero and associated apps, shifting finance work into a more modern and efficient cloud-based setup.
Automation of manual processes
Manual receipt reconciliation was improved through accounts payable automation software that helped track, store, and manage expense records more efficiently.
Payroll and compliance workflows
Hopscotch supported processes across superannuation, PAYE, and Single Touch Payroll, helping make those recurring tasks easier to manage.
Monthly financial reporting
The organisation moved from quarterly to monthly financial reporting, giving leadership more regular visibility over performance and progress.
Outsourced team support
Hopscotch provided team-based support, which meant the organisation was not reliant on a single contact and could access help when issues arose.
Outsourced team support
Hopscotch provided team-based support, which meant the organisation was not reliant on a single contact and could access help when issues arose.
One of the best outcomes of our partnership is how they educate us on the different functionalities of Xero.
What changed
Less time on admin, better reporting, and more confidence in the support
Manual finance work was reduced
Automation and cleaner cloud-based workflows reduced the time spent handling receipts, payroll checks, and recurring admin tasks.
Reporting became more frequent and more useful
Monthly reporting gave the organisation a better view of how it was performing as it continued to grow.
Leadership gained time back
Finance administration took up significantly less time, allowing leadership to focus more on the organisation and its programs.
Support became more dependable
Team-based outsourced accounting support gave the organisation confidence that questions, issues, and changes could be handled without delay.
It’s safe to say that now I spend less than a quarter of the time that I used to in dealing with all the different processes
Related services
Support connected to this work
Next step
Looking for less manual finance work and better visibility?
If finance admin is taking too much time, or your reporting needs to become more regular and more useful, we can help you work out the next practical step.